This privacy policy sets out how Gala Organiser (and ABC PC Computer Services) uses and protects any information that you enter voluntarily when you interact with this website, or use Gala Organiser software.
Gala Organiser is committed to ensuring that your privacy is protected. Should we ask you to provide certain information by which you can be identified when using this website, then you can be assured that it will only be used in accordance with this privacy statement.
In line with both the Data Protection Acts 1988 and 2003, and the GDPR 2018 (General Data Protection Regulation) rulings, we confirm that Gala Organiser is committed to ensuring that your privacy is protected at all times. Should we ask you to provide certain information by which you may be identified when using this website, then you can be assured that it will only be used in accordance with the terms and conditions of this privacy statement.
When an entering club or individual uses the Gala Organiser software, this means that the following information may be given by them and stored on their behalf within the software's database:
°Name, Sex and Date of Birth (Including children under the age of 18 where necessary)
°Contact Information including Email Address and Contact Telephone Number. (Gala Organiser do not recommend storing email addresses or telephone numbers for Under 18s - only parent/guardians)
The aforementioned information is stored to enable clubs to use Gala Organiser Software, allowing the authorised users to access the database and enable them to Email, Text or communicate with clubs and individuals regarding the meet they have entered. All details are stored on an encrypted database which can only be accessed by authorised users gaining access via secure passwords and login details.
Gala Organiser (and ABC PC Computer Services) will never sell, distribute or lease your club or personal information with ANY third parties.
From the 1st February 2018, and in accordance with the GDPR, all details of clubs or individuals, will be deleted entirely once the entered meet has been deleted by the host club. This means that after that date Gala Organiser will no longer hold ANY details for entered clubs or individuals whatsoever.
In the event a club wishes to cease using the Gala Organiser software, all data entered by and on behalf of that club will be deleted.
You may, at any time, request a copy of the personal details which are held about you in Gala Organiser under the Data Protection Acts and GDPR, to be posted to you, and a small admin fee of £5.00 will be requested at the time of written request of said details. If you wish to do this, please send written confirmation together with the admin fee to Gala Organiser, 13 White Elm Road, Chelmsford, CM34LU and your details will be sent to you by first class, signed for delivery by Royal Mail.
Customer Consent is implied when a club or individual enters their details to the Gala Organiser software. Gala Organiser (and ABC PC Computer Services) will not be held responsible for any details added to the system, without prior consent of said club or individual. This is especially relevant in the case of underage subjects or vulnerable adults, where prior consent must be obtained from their parent/guardian first.
Under GDPR, individual data subjects (individuals using Gala Organiser) have a number of rights which are detailed below. A number of these will only apply in certain circumstances and are qualified in several respects by exemptions in data protection legislation. The Information Commissioner's Office (ICO) has published a complete guide that explains these rights, and details can be found here.
We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure, we have in place suitable physical, electronic and managerial procedures to safeguard and secure the information that is entered by clubs and individuals online. In the event that you feel any club details or records have been breached, please advise us immediately at admin@cluborganiser.co.uk and we will investigate the matter right away and report it to the DPC where necessary. Similarly, if Gala Organiser (or ABC PC Services) are victims of a security breach, we will notify any club or individuals concerned and the DPC accordingly within 72 hours.
Gala Organiser (and ABC PC Computer Services) do not use cookies to record information on your computer.
A cookie is a small file which asks permission to be placed on your computer's hard drive. Once you agree, the file is added and the cookie helps analyse web traffic or lets you know when you visit a particular site. Cookies allow web applications to respond to you as an individual. The web application can tailor it's operations to your needs, likes and dislikes by gathering and remembering information about your preferences as you search.
Both Gala Organiser and ABC PC Computer Services' websites may contain links to other websites of interest. Please be advised that once you have used these links to leave our site(s), we do not have any control over that other website. Therefore, we cannot be held responsible for the protection and privacy of any information which you may provide whilst visiting any such site and such sites are not governed by this privacy statement. We always recommend you should always exercise caution and look at the privacy statement applicable to the website in question at all times.